Color Copiers

The facts on color laser copiers and more

Color copiers are versatile pieces of office equipment that let you print and duplicate documents in a full range of rich, vibrant colors. Today, digital color laser copiers are the de facto business standard, though analog versions are still available. However, they are comparatively difficult to use and service, despite the claims of some purists that they yield superior results.

Some brand names, including Canon color copiers and Xerox color copiers, are well-known and are trusted around the world for their excellent performance, reliability and durability. However, they are but two of many manufacturers that offer quality color copiers, and as a consumer, it’s vitally important that you know how to compare the various products on the market to ensure you select one that is built to meet your volume needs while putting out a high-quality document.

Comparing Color Copiers

To select the right color copier, the first thing you need to do is get an accurate estimate of your monthly volume needs. If you already have a copier in your office, consult your owner’s manual to locate the tracker that counts the number of pages you’ve run off (if you don’t already know where to find it). Or, if you outsource your copying to a print shop, look over your receipts to figure out how many copies you’re ordering.

Many experts suggest you add 10 to 20 percent to your monthly volume to ensure you don’t overwork your copier. Overworking color and digital copiers is the most common mistake people make, and it’s the number one reason copiers end up in the shop getting serviced. As a general rule, if you run off fewer than 1,000 pages per month, a standard everyday copier should suffice—you won’t really get value for your money out of a high-end professional copier unless your volume exceeds this guideline.

Always get a live demonstration of the features of the various new or used color copiers you’re considering. Don’t trust representations of color copies on a television or computer screen; ask to see the real thing.

Standard features include a paper supply tracker, automatic feeders, sorting and finishing options, printing, faxing, image manipulation capabilities, automatic sizing, copier memory and malfunction backup capabilities. The higher a copier’s price, the more advanced and complete its set of features. Assess your needs carefully to ensure that you don’t overspend on a copier replete with capabilities you don’t really need and won’t ever use.

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